1 line
5.9 KiB
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Executable File
1 line
5.9 KiB
Plaintext
Executable File
<HTML>
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<HEAD>
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<TITLE>Using the Address Book</TITLE>
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</HEAD>
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<BODY>
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<H3>Using the Address Book</H3>
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<P>The Address Book, like an address book you keep in your pocket or purse, is
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where you keep information about individuals or groups that you correspond with.
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The Address Book lets you keep this information stored in one handy place and
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also lets you conveniently send mail to these individuals or groups.</P>
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<P>Each entry in the Address Book includes a "nickname" (shorthand name) for a
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person or group, their full email address(es), a real name, any contact information,
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notes, and other personal information. You can also use the Address Book to
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put nicknames on your Quick Recipient List, and to address a new message. Further,
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you can use the Address Book to create multiple nickname files (folders) to
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organize your nicknames. Last, you use the Address Book to remove nickname entries
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and files.</P>
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<P>Begin by opening the Address Book: Select <B>Window>Address Book</B>, or
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click the <B>Address Book</B> button on the main toolbar, or press <B>Command+L</B>.</P>
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<H4>Adding a Person to the Address Book</H4>
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<P>To add a person to your address book, do the following:</P>
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<OL>
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<LI>If you have multiple Address Books, choose the address book where you want
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this entry to reside.</LI><br><br>
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<LI>Click the <B>New Nickname</B> button at the bottom of the list. A new entry
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appears highlighted in the list.</LI><br><br>
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<LI>In the highlighted text field, type the new nickname (e.g., <B>JDoe</B>)
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OR type the nickname in the <B>Nickname </B>text field on the right side of
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the window.</LI><br><br>
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<LI>In the <B>Full Name</B> field, type the real name or an informal name for
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the person. If there is just one address for the entry, this name and address
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are included in the To field for your recipient to see.</LI><br><br>
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<LI>In the <B>First Name</B> and <B>Last Name</B> fields, type the first and
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last name of the person. You can toggle the first and last names by clicking
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the double-arrow button.</LI><br><br>
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<LI>In the <B>This nickname will expand to the following address(es)</B> text
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field, enter at least one complete email address for this person (e.g., <A
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HREF="mailto:jdoe@bigco.com)">jdoe@bigco.com)</A>.</LI><br><br>
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<LI>If you want this name on your Recipient List, check the <B>Recipient list</B>
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box.</LI><br><br>
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<LI>Click anywhere or press Enter.</LI><br><br>
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<LI>Choose <B>File>Save</B> to save your new address book entry.</LI>
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</OL>
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<P><B>Tip:</b> You can also use the <B>Special>Make Address Book Entry...</B>
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command to create new Address Book entries from selections in the Address Book,
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from address information in selected and open messages, and from query results
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in the Directory Services window. See the<a href="http://www.eudora.com/techsupport/manuals.html"> online Eudora User Manual.</a> online Eudora User Manual.</a>) for more
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details.</P>
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<H4>Creating an Address Book within Eudora's Address Book</H4>
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<P>To create a new address book within the Eudora Address Book, do the following:</P>
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<OL>
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<LI>In the Address Book window, click the <B>New Address Book</B> button.</LI><br><br>
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<LI>In the highlighted text field, type the name of the new address book (e.g.,
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<B>My Friends</B>).</LI><br><br>
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<LI>Click anywhere or press Enter. The new address book is created. You can
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now create new nicknames to store in the new address book.</LI><br><br>
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<LI>Select <B>File>Save</B> to save your new nickname file and any new nicknames
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you've created in it.</LI>
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</OL>
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<H4>Removing Persons and Address Books from Your Address Book</H4>
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<UL>
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<LI>To remove one or more address book entries, choose the address books from
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the list and click <B>Remove</B>. </LI></UL><br>
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<UL><LI>To undo the deletion, close the Address Book without saving and click <B>Discard</B>
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in the alert. </LI></UL><br>
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<UL><LI>To remove one or more nicknames entries, choose the nicknames from the list
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and click <B>Remove</B>.</LI>
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</UL>
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<P> </P>
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<H4>Sending a Message to Someone in Your Address Book</H4>
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<P>To create a new message to someone in your Address Book, select their nickname
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in the open Address Book and click the <B>To</B>, <B>Cc</B>, or <B>Bcc</B> button
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at the bottom of the window. A new message is opened and addressed with the
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nickname in the appropriate recipient field.</P>
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<P>To add someone from your Address Book to a message that is already open, select
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their nickname in the open Address Book and click the <B>To</B>, <B>Cc</B>,
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or <B>Bcc</B> button at the bottom of the window. The nickname is added to the
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appropriate recipient field in the open message. You can add multiple addresses
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this way.</P>
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<P><b>Using the Recipient List</b></P>
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<P>The Recipient List is a list of selected nicknames that you use often. These
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nicknames are available from the Eudora menus; you don't have to open the
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Address Book to address messages to these individuals.</P>
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<P>To add a nickname to the Recipient List, open the Address Book (<B>Window>Address
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Book</B>), choose the nickname for the desired entry, and check the <B>Recipient
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List</B> box. </P>
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<P>To create a new message addressed to someone on your Recipient List, choose
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their nickname from the <B>New Message To</B>, <B>Forward To</B>, or <B>Redirect
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To</B> submenus under the <B>Message</B> menu. The message is opened and addressed
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to the selected nickname (in the To field only).</P>
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<P>To add someone from your Recipient List to a message that is already open,
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put the cursor in the appropriate recipient field (To, Cc, or Bcc) and choose
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the desired nickname from the <B>Edit>Insert Recipient</B> submenu.</P>
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<P>
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For additional help, visit the <a href="http://www.eudora.com/techsupport">Eudora Tech Support pages</a> for full manuals,
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helpful tutorials and a searchable knowledge base.
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</p>
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</BODY>
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</HTML>
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